RFP: Audit Services
Request for Proposal - Audit Services FYE 9/30/2023
Request for Proposal
Issued: July 18, 2023 - Re-Issued 9/29/2023
The Washington Housing Authority (WHA) requests proposals from qualified firms to provide audit services for FYE 9/30/2023.
- Larry Russell, Int. Executive Director; 252.644.2368
- Shannon Alderman, Director of Finance; 252.644.2413
- Erica Spruill, Executive Assistant; 252.644.2382
To be considered, proposals must be received by October 6, 2023, 4:00 p.m. (EST), at the offices of the Washington Housing Authority, 809 Pennsylvania Avenue, Washington, NC 27889.
Description of the Entity
The Washington Housing Authority (WHA) requests proposals from qualified Independent Public Accounting (IPA) firms to provide IPA audit services for its portfolio of assisted housing and related programs. It is expected that the audit services will be performed in accordance with Generally Accepted Governmental Auditing Standards (GAGAS). The audit also must meet all requirements set forth in Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), or any successor issuance, and/or any HUD Requirements, which are in effect as of the date of the audit onsite fieldwork.
The Agency was established in 1961 and has 25 employees. The Agency's fiscal year-end is September 30 and the agency is mainly funded by the U.S. Department of Housing and Urban Development (HUD). The Agency is quasi-government and therefore follows Generally Accepted Accounting Principles (GAAP) as promulgated by the Governmental Accounting Standards Board (GASB). For financial statement purposes, the PHA reports each separate program.
The Agency maintains the following programs:
- Public Housing Program. The Agency operates 383 public housing units organized into one (1) asset management project and has not established a Central Office Cost Center (COCC). As part of its housing program, the PHA receives Capital Fund grant awards each year.
- Section 8 Housing Choice Voucher (HCV) Program. The Agency manages 370 HCV vouchers.
- Rural Development. The Agency administers 60 units of low-income housing; a program of the U.S. Department of Agriculture.
- The PHA's federal awards expended based on last year's audit (rounded to thousands) were as follows:
- CFDA 14.850 Low Rent Public Housing: $2,047,000
- CFDA 14.872 Public Housing Capital Fund: $716,000
- CFDA 14.871 Housing Choice Voucher: $1,473,000
- CFDA 14.870 Resident Opportunity and Supportive Services: $3,000
- CFDA 14.896 Family Self-Sufficiency Program: $48,000
- CFDA 10.415 Rural Rental Housing: $344,000
The Agency's financial records and tenant records are maintained on SACS software system. The Agency utilizes the following modules: Tenant Application, Tenant Processing, Tenant Accounts Receivable, Section 8 Receivables, Accounts Payable, Receipt System, Payroll, General Ledger, Work Orders, and Purchase Orders. The Agency utilizes the services of a fee accountant, Kubas Keller of Pennsylvania, since 2017.
The RFP contains submission requirements, scope of services, period of services, terms and conditions and other pertinent information for submitting a proper and responsive proposal. All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within this document and any designated attachments in its entirety.
Prospective offerors requiring any explanation or interpretation of the solicitation must request it in writing no later than 4:00 pm EST on October 4, 2023. The request must be addressed to Shannon Alderman via email. Any information given to a prospective offeror about this solicitation will be furnished to all other prospective offerors as a written amendment to this solicitation.
All responses to the RFP must be enclosed in a sealed envelope and labeled as follows with the specific information: RFP: WHA, Request for Audit Services, Due Date and Time: October 6, 2023, 4:00 pm (EST).
The Agency wishes to enter into a fixed fee contract to assure that commitments will be met in a professional, effective, and cost-efficient manner. The Agency intends to award the contract pursuant to a "best value" basis, not a "lowest bid" basis. An evaluation committee shall review and rank each of the offerors' proposals using the method of evaluation described in this request. The committee shall enter into negotiations with the highest ranked proposal first, and if necessary, any or all of the other proposals and submit the list of ranked offerors to the Executive Director. The Executive Director shall make a recommendation to the Board of Commissioners to award a single contract to the most competent, responsive, and responsible offeror in accordance with the proposal evaluation criteria.
The awarded contract will be for two years (September 2023, September 2024) with an option to extend for an additional year (September 2025).